Case Study · Human Resources
Cutting onboarding from days to hours for an enterprise HR team
Automated onboarding orchestration across systems cut new-hire setup from days to hours and removed a backlog of manual provisioning and paperwork.
- Client
- An enterprise HR team, ~2,000 employees
- Market
- Remote, US
- Timeline
- 9 weeks to launch
Anonymized and illustrative of a typical engagement.
- Days → hrs
- to fully onboard a hire
- −80%
- manual provisioning steps
- 100%
- of tasks tracked to completion
- 9 wks
- to launch
01 / The challenge
Where the time was going
- 01Onboarding a new hire meant a person manually kicking off a dozen disconnected tasks: accounts, equipment, paperwork, access requests, training assignments, each in a different system, each easy to forget.
- 02Things slipped. New hires showed up without accounts or laptops, paperwork chased people for weeks, and HR spent days per cohort just coordinating.
- 03There was no single view of whether a hire was actually fully onboarded, so gaps surfaced only when someone hit a wall.
02 / The build
What we shipped
We orchestrated the entire onboarding sequence across systems with a single source of truth for status.
- 01Trigger from the HRISA new hire in the HRIS kicks off the full, role-specific onboarding sequence automatically.
- 02Cross-system provisioningAccounts, access, equipment requests, and training assignments fire across the right systems with no manual hand-starting.
- 03Paperwork and signaturesDocuments route for e-signature and completion is tracked, with reminders until done.
- 04Single status viewHR sees every hire's onboarding status in one place, with anything stuck flagged for action.
03 / The results
What changed
New hires became productive on day one instead of day four.
Full onboarding dropped from days to hours, manual provisioning steps fell 80%, and for the first time HR had a complete, real-time view of every hire's status. New hires stopped showing up to missing accounts and equipment.
- Days → hrs
- time to fully onboard
- −80%
- manual provisioning steps
- 100%
- tasks tracked to done
“New hires used to spend their first days waiting on access. Now everything's ready before they log in.”
Director of People Operations, enterprise
04 / The stack
Built with, and what you own
The HR team owns the onboarding workflows, the role templates, and the status dashboard, integrated with their HRIS and identity systems.
- Workflow AutomationStreamline repetitive business processes with intelligent automation that saves hours every week.
- Document Processing & OCRAutomatically extract, classify, and process data from any document type with AI-powered accuracy.
- AI Employee Training SystemsAccelerate employee onboarding and skill development with personalized AI-powered training programs.
05 / FAQs
Questions about this build
Does it connect to our existing systems?
Yes. We orchestrate across your HRIS, identity, e-signature, and ticketing tools rather than replacing them.
Who handles exceptions?
HR keeps approvals and exceptions; the system handles the deterministic orchestration and flags anything stuck.
06 / More
Other builds
Want a result like this for your team?
Name the work that is costing you the most time. We will map the build, show what is worth doing first, and what it costs. If there is no fit, we will say so.